eFOB 2.4 – New August 2023
On August 22, 2023, the eFOB platform will be updated to version 2.4. Below is a complete list of implemented changes and new functionalities.
ISO/IEC 27001:2013 certified
We have obtained the ISO/IEC 27001:2013 certificate, which confirms that our application guarantees proper protection of personal and company data. More information can be found here.
Fig 1. ISO/IEC 27001:2013
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New functionalities
Export and Import of e-Folders
We have added the functionality of exporting and importing employee documentation with metadata in the ZIP format. The user can export all documentation or selected parts, for all or a selected employee. The functionality is consistent with the Regulation of the Minister of Family, Labor and Social Policy of July 31, 2023
Fig. 2. eFolder export options window
Electronic Signature
We have implemented the functionality of signing documents using the KIR Szafir electronic signature. This ensures compliance of the e-File with the regulation on employee documentation.
Fig. 3. Document signing window
New Part E in the Personal File
We have expanded the personnel file to include part E, where information regarding employee sobriety tests is stored. This change is in line with Regulation of 6 March 2023
Fig. 4. New part E
Retention
The new Retention module allows you to set the storage period for employee documentation and employee personal data. The module includes a view of planned activities and an audit of deletion of documents and personal data.
Fig 5. Retention settings
New Document Types
The document type library has been supplemented with new types resulting from the regulation of the Ministry of Labor and Social Policy of May 17, 2023. More information can be found here.
Fig. 6. List of document types
Orders
We have added an Orders module to handle export/import of documents. The system creates an automatic order to track the progress of the e-File export or import.
Fig. 7. View of the e-File export order
Flexible Folder Organization and Renumbering
We have implemented functionalities for creating specific folders for employees in the context of their e-File, renumbering documents in a selected folder and automatic renumbering of subfolders in the event of deleting a folder in a parallel folder.
Fig. 8. Document renumbering option
Automatic Verification of Technical Requirements for Digital Mappings in PDFWe have added the functionality of automatically checking the quality of scanned or printed documents in PDF format. Quality information is saved in the document metadata preview window.
Fig. 9. Verification of scan quality
Improvements
- 40% faster display of smaller documents
- Improved PDF viewer with print option
- Audit of user login history, changes to their data and permissions
- Extended access control to personal data in the export and import order module
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