Is it possible to start the gradual implementation of e-File with documents for newly employed employees, or do you have to transfer documents for currently employed employees first?
Starting a gradual implementation of e-files with documents for newly hired employees is possible and can be an effective strategy. There is no need to transfer all existing employee documents to the eFolder before using it for new employees. By gradually introducing new documents into the e-Text, the organization can focus on updating processes, training staff and assessing the performance of the e-Text system.
In the eFOB application, it is possible to quickly import employees by loading an XLSX file with employee data, which significantly speeds up the work.
The benefits of this approach include:
-
Faster onboarding: Starting with new employees can speed up the eFill implementation process because the organization doesn't have to wait for all existing documents to be transferred.
-
Easier control: Implementing e-File for new employees allows for better control over the process because you can plan and test procedures and monitor progress on an ongoing basis.
-
Less resource burden: Focusing on new documents can reduce the burden on your organization's resources because you don't have to deal with migrating large volumes of existing documents at the same time.
-
Better adoption: Gradual introduction of e-File to new employees allows staff to gradually adapt to the new system and ensures a better understanding of its features and benefits.
However, the organization will still need to address the transfer of existing documents to the eFolder at a later date to ensure full implementation of the system. Therefore, it is important to plan a timeline for migrating existing documents and provide adequate resources and support for this process.