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Is it possible to keep part of the folder in paper version and part in electronic version?

Zaktualizowano 2026-05-28

Mixed Storage of Employee Records​

Yes, mixed storage of files, where some documents are in paper form and some in electronic form, is possible. However, this requires careful planning, compliance with legal regulations and effective documentation management.

Key Aspects of Mixed Record Keeping​

To effectively manage mixed documents, a company must comply with applicable legal regulations regarding document storage. In Poland, special attention should be paid to regulations related to the protection of personal data (GDPR) and the Accounting Act.

2. Careful Planning​

Planning a mixed form of document storage should take into account:

  • Determining which documents will be stored in paper form and which in electronic form.
  • Procedures for converting paper documents to electronic documents if necessary in the future.
  • A systematic approach to document management to ensure easy access to documents in both paper and electronic formats.

3. Effective Document Management​

Effective mixed documentation management includes:

  • Maintaining a consistent document indexing and cataloging system.
  • Ensuring the security of both paper and electronic documents.
  • Regular audits and inspections to ensure compliance with procedures and regulations.

Benefits of Mixed Document Storage​

1. Flexibility​

Mixed document storage allows the company to have a flexible approach to document management. Documents created before 2019 can remain in paper form, while newer documents can be stored electronically.

2. Cost Reduction​

Digitizing newly created documents can lead to significant cost savings associated with storing and managing paper records.

3. Increased Efficiency​

Electronic document storage enables faster and easier access to information, which can significantly increase a company's operational efficiency.

Conclusions​

Mixed storage of employee files is possible and can bring many benefits, provided that the company complies with legal regulations and uses effective document management methods. Thanks to this, it is possible to increase operational efficiency, reduce costs and flexibility in document management.

If you want to learn more about mixed document management, contact the experts at eFOB. Share this article on your social media profiles so that others can also benefit from this valuable information.